FIRST TIME
- Appoint an organizer
- For first timers, I recommend the main organizer enlist a point of contact per family circle, this will help with getting everyone invited, including as many as possible, sharing the work load and most importantly communication.
- Pick a time to have it. Plan on at least a year out but for the first time maybe 18 months
- Determine how long it will last: A weekend is always a good length of time to start
- Start by determining what people will spend
- The planning period will take approximately 1 – 2 months to enlist help, survey family members, determine date and place
- NOTE: Create a survey with a few options from which to choose and from that survey pick a date and place.
- Assign tasks
CREATE A BUDGET
- Memorabilia
- Professional services
- Catering
- Photography
- Cost of venue
- Provide a payment plan
- Try to use family members who are professionals
Choices: Pros/Cons
- Home Hosted
- You bare most of the expense and work
- If you can hire outside help for set up and clean up
- Enlist helpers in the family for set up and clean up
- It’s more affordable
- Getaway (Cruise, Destination)
- More expensive
- People can see it as a family vacation
- Lots to do
- People get alone time and family time
- Local spot National Park
- More affordable
- Less work
- Usually a one day event
ONCE THINGS ARE IN MOTION
- Immediately send notices to everyone of the selection and a save the date
- No less than one year out have concrete plans, you’re now ready to send positive Reunion Information
- Use digital help for organization, communication and registration
- Websites:
- Facebook for communication
- E-Vite for invitations
- Also find ways to communicate with those who are not online
- Set up a separate bank account. Never use your own or co-mingle money
EXISTING RENUIONS
- Usually there is a set date for an annual or bi-annual reunion
- A host or committee should be selected at the end of the current year or a vote on where to go and what to do
- Don’t drop the ball. Now that the baton has been passed do your part.
- Communicate with the previous years captain/host
- Start fresh and make sure there is no unfinished business to inherit